PROCEDURES

 DIP & PAY FOB

1. Buyer issues ICPO with company registration certificate alongside copy of passport page with TSA from his logistics company.

2. Seller issues Commercial invoice, Buyer countersigns and returns to seller

3. Seller provide for Buyer the Tank farm full details contact to buyer via the TSR and issues the below PPOP

documents to Buyer's secured email for verification.

A. Tank storage Receipt (TSR)

B. Passport product analysis.

C. Authorization to sell {ATS}

D. Authorization to Verify

4. Buyer contact tank farm via the provided TSR and to finalize the numbers of days buyer want to extend, upon agreement Buyer pay for tank extension after receipt of PPOP documents to enable the tank farm to release the current TSR and inspection permit to conduct dip test

5. Upon tank extension {payment wire confirmation} Seller issue DTA to buyer, Seller sends written permission for site inspection of the tank storage and the tank storage company

6. Buyer conducts SGS inspection and pay for product by MT 103 TT within 3 banking days against title transfer of the product

7. Seller pay commission within 48 hours by swift MT 103 to all intermediaries as signed in the NCNDA/IMFPA

 FOB

1.Buyer sends ICPO in line with seller working procedures alongside his/her Tank Storage Agreement (T.S.A.) on receipt and acceptance of Seller's Soft Offer.

2. Seller issues Commercial Invoice (C.I.), Buyer Signs within 24 hours and returns to Seller Within its validity.

3. Upon receipt and review of the signed C.I., the seller issues Dip Test Authorization (D.T.A) to be completed and signed by buyer in order for Dip Test to be conducted alongside counter signed copies of the C.I.

4. Buyer returns the Dip Test Authorization (DTA) fully completed and signed within its validity and upon successful review of the completed DTA, seller issues the below full POP documents:

A. Fresh SGS Report (Not older than 72 hours);

B. Product Reservoir Receipt.

C. Accreditation Certificate.

D. Product Passport (Quantity and Quality Analysis);

E. Authorization to Sell and Collect Certificate (ATSCC); 

F. Pre-Injection Report (PIR);

G. NCNDA/IMFPA (To be completed by all intermediaries)

H. Certificate of Product Origin;

I. Authority to Verify (ATV) either physically or otherwise.

5. upon receipt and confirmation of the above POP Documents, Buyer provide its testing officials (SGS or INTERTEK) and the needed test are carried out on the product in seller’s tanks.

6. Buyer upon successful Dip Test makes full payment by MT103 / TT wire transfer for the total product and Seller 

pays commission to all intermediaries involved in the transaction within 24 hours after confirmation of buyer's payment and injection commences immediately.

7. Seller issues a contract for buyer’s desired duration upon successful completion of the trial order. 

FOB

1. upon acceptance of Seller's Offer, Buyer issues Purchase Order (ICPO) and Passport Copy.

2. upon acceptance of Buyer ICPO, Seller issues Commercial Invoice for Buyer's review and signing.

3. Buyer signs the Commercial Invoice and returns to Seller along with their Tank Storage Agreement (TSA). Or alternatively, buyer can extend Refinery’s tank if buyer has no tank for injection.

4. Seller lodges the signed Commercial Invoice and the approved Tank Storage Agreement (TSA) with the (Ministry of Energy). 

5. upon successful endorsement by the Ministry of Energy, Seller issues the POP Documents as shown below: 

Dip Test Authorization (DTA) unconditional.

Fresh SGS Report.

Q&Q Report.

Ullage Report.

Tank Storage Receipt.

Tank Injection Report.

ATV

ATSC

6. Buyer inspects products in Seller tanks with the above documents with no hidden charges.

7. Once Buyer receives the SGS analysis report in buyer’s name and a copy of the title transfer in buyers name, Buyer immediately completes condition #8 below by wiring the total invoice amount to Seller’s bank coordinates, once Seller confirms receipt of the funds then Seller issues the Transfer from Seller Tank to Buyer Tank or vessel and delivers the original copy of Title transfer to buyer.

8. Buyer makes payment for the product via MT103 or MT199 upon the commencement of the injection of the products to Buyer vessel or tanks and Seller transfers title ownership to Buyer and sign yearly contract delivery

1. Buyer issues official ICPO

2. Seller issues MOU

3. Both parties sign MOU, Commercial invoice, and market rights protection agreement.

4. upon the receipt of the countersigned MOU from the buyer, seller emails to the buyer the listed documents

a) Certificate of Origin

b) Product Passport (Quantity and Quality Dip Test Analysis Report)

c) Bill of Lading

d) Vessel Questionnaire 88

e) Cargo Manifest

f) E.T.A (Estimated Time of Arrival) of Vessel

g) Vessel (N.O.R) Notice of Readiness

h) Invoice for 5% PAYMENT

5. Buyer conducts due diligence on the availability of the product inside the vessel and makes payment of 5% of the master invoice value to the seller fiduciary account via MT103 T/T wire Transfer within 48 hours for the change of the consignment rights and transfer of title of ownership to buyer’s name.

6. Upon Seller receipt of the payment of 5%, Seller shall Transfer Product Title to Buyer’s Company name, reissues all other outstanding documents to the buyer’s name and send via swift from seller’s bank to buyer’s bank full proof of product.

7. Buyer contact the shipping company to re-direct the route of the vessel Tanker to buyer’s destination port. Upon arrival of the vessel at buyer’s discharge port, Seller issues an 

Authorization for the buyer's representatives and inspection team to board the vessel and conduct Q&Q Inspection.

8. Upon successful Inspection, the buyer makes payment for the product via TT Wire or MT103 to the seller and takes over the vessel tanker.

9. Seller and Buyer Signs Contract for 12 months’ shipment.

10. Buyer issues their Bank Guarantee SBLC MT760/DLC MT700 to seller’s Bank to guarantee the monthly shipments, Seller issues 2% Performance Bond within 3 days for the monthly contract shipments.

11. Monthly shipment commences to the buyer’s discharge port as stipulated in the contract.

Note: The title takeover payment will be deducted when the buyer is paying for the full product.

1. Buyer issues an official ICPO inserting seller's terms and procedures

2. Seller issues Memorandum of Understanding (MOU) TITLE TANKER TAKE OVER for buyer's review and signing.

3. Buyer signs the Memorandum of Understanding (MOU) TITLE TANKER TAKE OVER and returns to seller the signed MOU contract, and seller issues the POP Documents as shown below:

a) Product Passport (Quantity & Quality Dip Test Analysis Report)

b) Certificate of Origin

c) Bill of Lading

d) Vessel Q88 

e) E.T.A. (Estimated Time of Arrival) Of Vessel

4. Upon receipt confirmation of the above PPOP documents by the buyer, Buyer conducts due diligence on the product availability via Q88 or via the vessel IMO No upon tracking the vessel current location on the sea.

5. After a successful satisfactory verification of the products and vessel availability, buyer makes a guaranteed deposit of 6% Via MT103 TT Wire Transfer to the seller's nominated bank account as Transaction Guarantee Deposit (TGD) in-order to get the vessel secured to buyer company name (This is Compulsory).

6. Upon buyer payment confirmation for the Transaction Guarantee Deposit (TGD), seller make contact to the necessary office to make the possible changes on the products pop documents from the previous failed buyer company name to the new potential buyer company name which will be processed by the office of the Legal Advisory Department (LAD) of the head of petroleum 

sector Qatar, so as for buyer obtaining original pop documents on their company name and get the Products Conformity Permit (PCP) in-order to give the vessel captain a direct 

instruction to sail the vessel to the new buyer designated port of discharge. (This is compulsory).

7. Vessel re-route and arrive at the new buyer's desired port, and new buyer conduct DIP Test inspection on the products with SGS or Intertek.

8. Upon a successful Inspection, buyer pays for the full products value via MT103 T / T Wire Transfer which all necessary cost borne by the buyer earlier will be deducted from the total cost of products.

9. Buyer / Seller pays commission to all intermediaries involved as per signed NCNDA / IMFPA within 48 hours.

10. Possible contracts begin for one or more years’ interval. 

Note: The title takeover payment will be deducted when the buyer is paying for the full product.

1. Buyer issues ICPO must be with buyer company letterhead and buyer banking information.

2. Seller issues Draft Contract (open for any amendments) to Buyer. Buyer signs, seals, and returns the Draft Contract to Seller for final endorsement. Seller gives Partial proof of products.: 

A. Refinery commitment to supply 

B. Certificate of origin 

C. Statement of product availability

D. Product quality passport (Analysis test Report) 

3. Upon examination of seller POP Buyer will make a cash deposit of $380,000(three hundred eighty thousand dollars) within 5 banking days by TT wire transfer for security guarantee to enable seller charter vessel and commence shipment, and this payment will be deducted from the total cost of product after inspection at discharge port, Seller’s Bank issues Full POP Documents to the Buyer’s Bank alongside with the 2% Performance Bond (PB)

A. Copy of license to export, issued by the department of the Ministry of Energy.

B. Copy of Approval to Export, issued by the Ministry of Justice.

C. Copy of statement of availability of the product.

D. Copy of the refinery commitment to produce the product.

E. Copy of Transnet contract to transport the product to the loading port.

F. Copy of the port storage agreement.

G. Copy of the charter party agreement to transport the product to discharge port.

H. Copy of Vessel Questionnaire 88.

I. Copy of Bill of Lading.

J. SGS Report at loading port.

K. Dip test Authorization (DTA) & ATB.

L. NOR /ETA.

M. Certificate of Ownership Transfer. 

N. Allocation Transaction Passport Code Certificate (ATPCC) by Ministry of Energy.

O. Seller will issue TSR upon successful verification of all documents.

4. Shipment commences as per the signed contract delivery schedule and the shipment should arrive at Buyer’s discharge port within 5-25 days. The SGS inspection will be borne by the Seller at the loading seaport and Buyer at the unloading seaport 5. Buyer releases payment to Seller by TT/MT103 upon receipt of the shipping documents and confirmation of the 

Q & Q by SGS/CIQ at destination port.

6. Seller pays commission within 48 hours by swift MT103 to all intermediaries as signed NCNDA/IMPFA

2) COST, INSURANCE AND FREIGHT (CIF) PROCEDURE

1. Buyer issues ICPO with this procedure incorporated on the ICPO along with Buyer’s company registration certificate.

2. Seller Issues Sale & Purchase Agreement (SPA), and ICC warning letter Buyer review, amend (if necessary), signs and return the SPA in WORD format to Seller within 3 banking days. Seller sends final SPA to Buyer in PDF format; Buyer confirms final SPA and issues letter of acceptance of the final SPA.

3. Seller issues to Buyer via email the following transaction documents: 

A. commitment to supply 

B. statement of product availability 

C. certificate of origin) 

D. product passport 

E. ATSC, Buyer confirms the receipt of the documents by mail and issue confirmation letter within 24hrs.

4. Seller makes arrangement for the chartered freight with a renowned shipping company for the transportation of the product to buyer designated discharge port, both Seller and Buyer sign the Charter Party Agreement (CPA) together with the shipping company (A three party CPA) this is applicable only for 1st shipment (Seller & Buyer). pays CPA cost 50/50 via T/T wire transfer directly to the shipping company. Fee would later be refunded/ 

deducted when Buyer is paying for the total product cost).

5. After completion of the above, Seller issues to Buyer product title transfer agreement, Buyer signs and returns. Seller legalizes the jointly Contract with the authorities in charge and sends to buyer the legalized contract, the certificate of product title transfer and then proceeds with the port & custom clearance of product and all internal routines operations accordingly. 

6. Upon completion of the above and confirmation of this export approval by the Authority to Seller with the endorsement of the Charter Party Agreement (CPA) and the Shipping Schedule by the Port Authority, to enable Seller to release the below Proof of Product Documents: ~ Legalized Charter Party Agreement (CPA) with the Loading Port Authority. ~ Injection Report ~ Product Allocation Certificate. ~ Allocation Title Transfer Certificate.

~ Export License ~ Export Approval ~ Tank Receipt. ~ Dip Test Authorization.

7. Seller issues the commercial invoice and sends to Buyer and within 5 working days, Buyer’s bank issues to Seller’s bank swift operative Standby Letter of Credit (SBLC) via Swift MT760, Letter of Credit (LC), Bank Guarantee (BG) or Documentary Letter of Credit (DLC) via Swift MT700 for the entire 1st shipment total product value, and for Seller to lodge and activate a 2% PB (Performance Bond/Performance Guarantee) in the favor of the Buyer. If Seller fails to supply the cargo shipment of the product to the Buyer, this 2% Performance Bond will be paid/forfeited to the Buyer. 

8. The product SGS inspection charges will be borne by Seller at the loading port. The seller invites buyer for visitation to witness the final inspection and TTM for negotiation of future transaction (Optional to Buyer). Seller signs NCNDA/IMFPA between all intermediaries involved with the notarized copy sent to Seller's bank.

9. Loading & Shipment of product commences as per schedule. Upon Vessel’s arrival and finalization of SGS at destination port, Buyer release payment via swift fund transfer within 3 to 5 banking days to Seller for total shipment value after discharge of product at destination port and receipt of the entire relevant shipping and export documents. The seller within 48 hours pays the intermediaries involved according to signed & notarized.